EXHIBIT "C"
BYLAWS
OF
THE GATES AT PARKSIDE VILLAGE TOWNHOME ASSOCIATION, INC.
WEISSMAN, NOWACK, CURRY & WILCO, P.C.
Attorneys
One Alliance Center, 4th Floor
3500 Lenox Road
Atlanta, Georgia 30326
(404) 926-4500
COPYRIGHT © 2005.
ALL RIGHTS RESERVED. THESE BYLAWS MAY BE USED ONLY IN CONNECTION WITH THE
PROPERTY AT THE GATES AT PARKSIDE VILLAGE AND THE OPERATION OF THE GATES AT
PARKSIDE VILLAGE TO WNHOME ASSOCIATION, INC:
To Open or Download a copy of the Bylaws.pdf click link below.
Bylaws .pdf
-TABLE OF CONTENTS-
- GENERAL ............................................1
- Applicability ................ 1
- Name ......................... 1
- Definitions ......................... .1
- Membership ...................1
- Entity Members ............................ .1
- Voting ..................... 1
- Majority ........................... 2
- Purpose ............................................... .....2
- Electronic Documents and Signatures ......................... 2
- MEETINGS OF MEMBERS ..................................... 2
- Annual Meetings ........................................ 2
- Special Meetings ........................................ ..2
- Notice of Meetings ..................................... 2
- Waiver of Notice ................................................ ...2
- Quorum ......................... .3
- Adjournment ................................ 3
- Proxy .............................................. ..3
- Action without a Meeting ....................... 3
- Order of Business .............................. .....4
- BOARD OF DIRECTORS ............................... .4
- Composition and Selection .................. 4
- Governing Body; Composition ...................... .4
- Directors Appointed by Declarant ................. 4
- Number of Directors and Term of Office ............... ...4
- Nomination ........................... 4
- Elections ................................. ...5
- Removal of Members of the Board of Directors ................... 5
- Vacancies ......................... ...5
- Compensation ........................................ .5
- Director Conflicts of Interest ........................ ..5
- Meetings................................................6
- Organization Meetings ............................. 6
- Regular Meetings ............................. ...6
- Special Meetings .............................. ...6
- Waiver of Notice ................... ...6
- Quorum of Board ............................. ...6
- Open Meetings ................ .....6
- Action without a Meeting......................7
- Telephonic Participation ................ ..7
- Powers and Duties ......................... ....7
- Powers and Duties ................... ..7
- Management Agent ................ ...8
- Borrowing ............................... 8
- Liability and Indemnification of Officers and Directors ...... 8
- Committees ............................ 9
- Nominating Committee ................ 9
- Architectural Control Committee ....................... .9
- Landscaping Committees ....................... 9 . .
- Activities Committees ...................... 9
- Other Committees ...................... .9
- Service on Committees .................... 9
- OFFICERS ...... 9
- Designation ............................. 9
- Election of Officers ........... 10
- Removal of Officers ......... 10
- Resignation ...................... ...10
- Vacancies ............................ 10
- President ..................... ........10
- Vice President ..................... 10
- Secretary ........................... .10
- Treasurer ...........................10;
- Other Officers .......................11
- Agreements, Contracts. Deeds, Leases, Etc.............. 11
- RULE MAKING AND ENFORCEMENT .............................. 11
- Authority and Enforcement ........................... .....11
- Fining and Suspension Procedure ...................... ....11
- Additional Enforcement Rights ........................... ...12
- MISCELLANEOUS .................. 12
- Notices ............................ ....12
- Severability ......................... 13
- Captions ......................... .....13
- Gender and Grammar .................. .....13
- Fiscal Year .............. ......13
- Financial Review .............. 13
- Conflicts ........................... 13
- Amendment …………………………………......13
- Books and Records ................. ....14
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BYLAWS
OF
THE GATES AT PARKSIDE VILLAGE TOWNHOME ASSOCIATION, INC.
Article I
General
Table of Contents
Section 1. Applicability. These Bylaws provide for the self-government of The Gates at
Parkside Village Townhome Association, Inc., in accordance with the Articles of Incorporation filed with the
Secretary of State and the Declaration of Covenants, Conditions, Restrictions and Easements for The Gates at
Parkside Village, recorded in the Cobb County, Georgia land records ("Declaration").
Section 2. Name. The name of the corporation is The Gates at Parkside Village Townhome
Association, Inc. ("Association").
Section 3. Definitions. The terms used herein shall have their accepted meanings or
such meanings as are specified in the Declaration.
Section 4. Membership. An Owner of a Lot shall automatically become a member of the
Association upon taking title to the Lot and shall remain a member for the entire period of ownership. As
may be more fully provided below, a spouse or cohabitant of a member may exercise the powers and
privileges of the member. If title to a Lot is held by more than one (1) Person, the membership shall be
shared in the same proportion as the title, but there shall be only one (1) membership and one (1)vote per
Lot. Membership does not include Persons who hold an interest merely as security for the performance of an
obligation, and the giving of a security interest shall not terminate the Owner's membership. Membership
shall be appurtenant to the Lot and shall be Transferred automatically by conveyance of that Lot and may be
transferred only in connection with the transfer of title.
Section 5. Entity Members. In the event an Owner is a corporation, limited liability company,
partnership, trust, or other legal entity not being a natural person or persons, then any natural person who is
an officer, director, or other designated agent of such corporation, partner of such partnership, beneficiary or
other designated agent of such trust, or manager of a limited liability company or representative of such other
legal entity shall be eligible to represent such entity or entities in the affairs of the Association. Such person's
relationship with the Association shall terminate automatically upon the termination of such person's
relationship with the entity or entities which are the Owner, and termination of the person's relationship with
the Association will create a vacancy in any elected or appointed position within the Association in which
such person may have been serving and such vacancy will be filled in accordance with these Bylaws.
Section 6. Voting. Each Lot shall be entitled to one (1) equally weighted vote, which vote may
be cast by the Owner, the Owner's spouse, the cohabitant of the Owner or by a lawful proxy as provided
below When more than one (1) Person owns a Lot, the vote for such Lot shall be exercised as they
determine between or among themselves, but in no event shall more than one (1)vote be cast with respect to
any Lot. If only one (1) co-owner attempts to cast the vote for a Lot, it shall be conclusively presumed that
such co-owner is authorized on behalf of all co-owners to cast the vote for such Lot. In the event of
disagreement between or among co-owners and an attempt by two (2) or more of them to cast such vote or
votes, such Persons shall not be recognized and such vote or votes shall not be counted. No Owner shall be
eligible to vote, either in person or by proxy, or to act as proxy for any other member or to be elected to the
Board of Directors, if that Owner is shown on the books or management accounts of the Association to be
--more than thirty (30) days delinquent in any payment due the Association or if the Owner has had its voting
rights suspended for the infraction of any provision of the Declaration, these Bylaws, or any rule of the
Association. If the voting rights of an Owner have been suspended, that Owner shall not be counted as an
eligible vote for purposes of establishing a Majority or a quorum.
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Section 7. Majority. As used in these Bylaws, the term "majority" shall mean those votes,
Owners, or other group as the context may indicate totaling more than fifty percent (50%) of the total number
of eligible votes, Owners, or other group, respectively. Unless otherwise specifically stated, the words
"majority vote" mean more than fifty percent (50%) of those voting in person or by proxy. Except as
otherwise specifically provided in the Declaration or these Bylaws, all decisions shall be by majority vote.
Section 8. Purpose. The Association shall have the responsibility of administering the
Community, establishing the means and methods of collecting the contributions to the Common Expenses,
arranging for the management of the Community and performing all of the other acts that may be required to
be performed by the Association pursuant to the Georgia Nonprofit Corporation Code and the Declaration.
Except as to those matters which the Declaration or the Georgia Nonprofit Corporation Code specifically
require to be performed by the vote of the Association membership, the administration of the foregoing
responsibilities shall be performed by the Board of Directors as more particularly set forth below.
Section 9. Electronic Documents and Signatures.
- Documents. Whenever these Bylaws require that a document, record or instrument be
"written" or "in writing," the requirement is deemed satisfied by an Electronic Document. "Electronic
Document" means information created, transmitted, received, or stored by electronic means and
retrievable in human perceivable form, such as email, web pages, electronic documents, facsimile
transmissions, etc. Records, documents and instruments shall not be denied effect or validity solely on
the grounds that they are electronic.
- Signatures. Whenever these Bylaws require a signature, an electronic signature satisfies
that requirement only if: (1) the signature is easily recognizable as a Secure Electronic Signature which is
capable of verification, under the sole control of the signatory, and attached to the electronic document in
such a way that the document cannot be modified without invalidating the signature; or (2) the Board
reasonably believes that the signatory affixed the signature with the intent to sign the Electronic
Document, and that the Electronic Document has not been modified since the signature was affixed.
- Verification and Liability for Falsification. The Board may require reasonable verification
of any electronic signature, document, record or instrument. Pending verification, the Board may refuse
to accept any electronic signature, document, record or instrument that, in the Board's sole discretion, is
not clearly authentic. Neither the Board nor the Association shall be liable to any Member or any other
Person for accepting or acting in reliance upon an electronic signature or Electronic Document which the
Board reasonably believes to be authentic. Any Member or Person who negligently, recklessly or
intentionally submits any falsified Electronic Document or unauthorized electronic signature shall fully
indemnify the Association for actual damages, reasonable attorneys' fees and expenses incurred as a
result of such acts.
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Article II
Meetings of Members
Table of Contents
Section 1. Annual Meetings. Annual meetings of the members shall be set by the Board so as
to ocur during the last quarter of the year, with the date, hour, and place to be set by the Board of Directors.
No first meeting or annual meeting of the Association shall be set on a legal holiday.
Section 2. Special Meetings. Special meetings of the members may be called for any purpose
at any time by the President, the Secretary, or by request of any two (2) or more members of the Board of
Directors, or upon written petition of Owners holding a least twenty-five percent (25%) of the Total
Association Vote. Any such written petition by the members must be submitted to the Association's
Secretary. The Secretary shall then verify that the required number of members have joined in the petition
and shall submit all proper petitions to the Association's President. The President shall then promptly call a
special meeting for the purpose stated in the petition setting the date, time and location of the meeting (which
is not required to be the date, time or location requested in any petition submitted to the Association), and the
Secretary shall send notice of the meeting in accordance with these Bylaws. Any special meeting called
pursuant to written petition shall be set within thirty (30) days of the date of the petition.
Section 3. Notice of Meeting. It shall be the duty of the Secretary to mail or deliver to each
Owner of a Lot of record or to the Lot a notice of each annual or special meeting of the Association at least
twenty-one (21) days prior to each annual meeting and at least seven (7) days prior to each special meeting.
The notice of an annual meeting shall state the time and place of the meeting. The notice of a special meeting
shall state the purpose of any special meeting, as well as the time and place where it is to be held. If any
Owner wishes notice to be given at an address other than his or her Lot, the Owner shall have designated by
notice in writing to the Secretary such other address. The mailing or delivering of a notice of meeting in the
manner provided in this Section shall be considered proper service of notice.
Section 4. Waiver of Notice. Waiver of notice of meeting of the Owners shall be deemed the
equivalent of proper notice. Any Owner may, in writing, waive notice of any meeting of the Owners, either
before or after such meeting. Attendance at a meeting by an Owner, whether in person or represented by
proxy, shall be deemed waiver by such Owner of notice of the time, date, and place thereof unless such
Owner specifically objects to lack of proper notice at the time the meeting is called to order. Attendance at a
special meeting shall also be deemed waiver of notice of all business transacted at such meeting unless
objection to lack of notice is raised before the business, of which proper notice was not given, is put to a vote.
Section 5. Quorum. Except as may be provided elsewhere, the presence of Owners, in person or by proxy at the beginning of the meeting, entitled to cast one third (1/3) of the Total Association Vote shall
constitute a quorum. Once a quorum is established for a meeting, it shall conclusively be presumed to exist
until the meeting is adjourned and shall not need to be reestablished. Owners whose voting rights have been
suspended pursuant to the Declaration or these Bylaws shall not be counted as eligible votes toward the
quorum requirement.
Section 6. Adjournment. Any meeting of the Owners may be adjourned from time to time for
periods not exceeding thirty (30) days by vote of the Owners holding the Majority of the votes represented at
such meeting, regardless of whether a quorum is present. Any business which could be transacted properly at
the original session of the meeting may be transacted at a reconvened session, and no additional notice of
such reconvened session shall be required.
Section 7. Proxy. Any member entitled to vote may do so by written proxy duly executed by
the member setting forth the meeting at which the proxy is valid. To be valid, a proxy must be signed, dated,
and filed with the Secretary prior to the opening of the meeting for which it is to be used. Proxies may be
delivered to the Board by personal delivery, U.S. mail or facsimile transmission to any Board member or the
property manager. Proxies may be revoked only by written notice delivered to the Secretary of the
Association, except that: (a) the presence in person by the giver of a proxy at a meeting for which the proxy
is given shall automatically invalidate the proxy for that meeting; and (b) a later dated proxy shall
i" automatically be deemed to invalidate any previously given proxy. A proxy holder may not appoint a
substitute proxy holder unless expressly authorized to do so in the proxy.
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Section 8. Action Without a Meeting. In the Board's discretion, any action that may be taken
by the Association members at any annual, regular, or special meeting may be taken without a meeting if the
Board delivers a written consent form or written ballot to every member entitled to vote on the matter.
- Ballot. A written ballot shall set forth each proposed action and provide an opportunity to
vote for or against each proposed action. Approval by written ballot shall be valid only when the number of
votes cast by ballot equals or exceeds the quorum required to be present at a meeting authorizing the action,
and the number of approvals equals or exceeds the number of votes that would be required to approve the
matter at a meeting at which the total number of votes cast was the same as the number of votes cast by
ballot.
All solicitations for votes by written ballot shall: (1) indicate the number of responses needed to
meet the quorum requirements; (2) state the percentage of approvals necessary to approve each matter other
than election of directors; and (3) specify the time by which a ballot must be received by the Board in order
to be counted. A written ballot may not be revoked. The Association shall maintain such ballots in its file
for at least three (3) years.
- Written Consent. Approval by written consent shall be valid only when the number of
written consents setting forth the actions taken is received and equals or exceeds the requisite majority of the
voting power required to pass such action at a meeting held on the date that the last consent is executed and
such action is consented to by the Declarant, if required. Executed written consents shall be included in the
minutes or filed with the Association's records. If an action of the members is approved by written consent
hereunder, the Board shall issue written notice of such approval to all members who did not sign written
consents. Membership approval shall be effective ten (10) days after written notice is issued; provided,
however, if the consent is to an amendment to the Declaration or Bylaws which must be recorded, the
(e j effective date shall be no earlier than the date of recording of such amendment.
Section 9. Order of Business. At all meetings of the Association, Roberts Rules of Order
(latest edition) shall govern when not in conflict with the Declaration, these Bylaws or the Articles of
Incorporation, unless the Owners present at a particular meeting a vote to suspend Roberts Rules at that
meeting.
Article III
Board of Directors
Table of Contents
- Composition and Selection.
Section 1. Governing Body; Composition. The affairs of the Association shall be governed by
a Board of Directors. Except as provided in Section 2 of this Article, the directors shall be members or
spouses or cohabitants of such members; provided, however, no Person and his or her spouse or cohabitants
may serve on the Board at the same time, and no co-owners may serve on the Board at the same time. No
persons shall be eligible to be elected to or continue to serve on the Board of Directors if they are shown on
the book and records of the Association to be more than thirty (30) days delinquent in the payment of any
assessment or charge by the Association. Directors shall not be eligible to serve more than three (3)
consecutive two (2) year terms without first resigning from the Board for a time period which shall be the
lesser of: (a) one (1) year; or (b) the period to time from the end of one (1) annual meeting of the Association
to the beginning of the next annual meeting of the Association.
Section 2. Directors Appointed by Declarant. Notwithstanding anything to the contrary
herein, Declarant shall have exclusive authority to appoint and remove directors and officers until the earlier
of: (1) seven (7) years after the recording of the Declaration, (2) the date as of which one hundred percent
(100%) of the Lots shall have been conveyed by Declarant to Owners other than a Person constituting the
Declarant unless Declarant at that time has an unexpired option to add Additional Property, or (3) the
surrender in writing by Declarant of the authority to appoint and remove officers and directors of the
Association. Each Owner, by acceptance of a deed to or other conveyance of a Lot, vests in Declarant this
authority to appoint and remove directors and officers of the Association.
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Section 3. Number of Directors and Term of Office. During the Declarant Control Period,
the Board shall consist of four (4) persons. After termination of the Declarant Control Period, the
Association shall call a meeting at which Owners shall elect three (3) directors. If such meeting is not the
annual meeting, the directors elected shall serve until the next annual meeting. At the first annual
meeting after Declarant has surrendered control of the Association, the two (2) directors receiving the
highest number of votes shall be elected for terms of two (2) years each and the remaining director shall
be elected for a term of one (1) year. At each annual meeting thereafter, a successor shall be elected to
serve for a term of two (2) years. The members of the Board of Directors shall hold office until their
respective successors shall have been elected by the Association.
Section 4. Nomination. Nomination for election to the Board shall be made from the floor at
the meeting. The Board also may appoint a nominating committee to make nominations prior to the
meeting.
Section 5. Elections. All members of the Association eligible to vote shall be entitled to cast
their entire vote for each directorship to be filled. There shall be no cumulative voting. The directorships
for which elections are held shall be filled by that number of candidates receiving the most votes. Voting
for election of Board members shall be by written ballot (unless dispensed by unanimous consent at such
meeting at which such voting is conducted).
Section 6. Removal of Members of the Board of Directors. After expiration of the Declarant
Control Period, at any regular or special meeting of the Association duly called, any one (1) or more of the
members of the Board of Directors may be removed with or without cause by a Majority of the Total
Association Vote and a successor may then and there be elected to fill the vacancy thus created. Further, any
director who is more than thirty (30) days past due in payment of any assessment or charge shall be
automatically removed from the Board of Directors, even if the director subsequently pays the amount owed,
and the vacancy shall be filed as provided in Section 5 below. Any director who has had three (3)
consecutive unexcused absences from regularly scheduled Board meetings may be removed by the vote of a
Majority of the other directors. Any director whose removal has been proposed shall be given at least ten
(10) days notice of the calling of the meeting to consider his or her removal and the purpose thereof and shall
be given an opportunity to be heard at the meeting.
Section 7. Vacancies. Vacancies in the Board of Directors caused by any reason, except the
removal of a director by vote of the membership, shall be filled by a vote of the Majority of the remaining
directors, even though less than a quorum, at any meeting of the Board of Directors. The successor so
selected shall hold office until the next annual meeting. Notwithstanding anything to the contrary stated
herein, any director who is an officer, director or other designated agent of an entity member and whose
position become vacant for any reason, may be replaced by the entity who is the Owner unless there has been
a transfer of ownership of the Lot, in which case, the vacancy shall be filled by the remaining directors, even
if less than a quorum is at any meeting of the directors.
Section 8. Compensation. Directors shall not be compensated for services as such unless and
only to the extent that compensation is authorized by a Majority of the Total Association Vote. Directors
may be reimbursed for the expenses incurred in carrying out their duties as directors upon approval of such
expenses by the Board of Directors. Directors also may be given nominal gifts or tokens of appreciation by
the Association for recognition of services performed, not to exceed a value of One Hundred and No/100
Dollars ($100.00) per calendar year.
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Section 9. Director Conflicts of Interest. Nothing herein shall prohibit a director from entering
into a contract and being compensated for services or supplies furnished to the Association in a capacity other
than as director, provided that the director's interest is disclosed to the Board and the contract is approved by a
Majority of the directors who are at a meeting of the Board of Directors at which a quorum is present,
excluding the director with whom the contract is made. The interested director shall not count for purposes
of establishing a quorum of the Board. The interested director shall be entitled to be present at any meeting at
which the proposed contract is discussed and to discuss the proposed contract, unless requested by any other
director to leave the room during the discussion.
- Meetings.
Section 1. Organization Meetings. The first meeting of the Board of Directors following each
annual meeting of the Association shall be held within ten (10) days at the time and place determined by the
Board.
Section 2. Regular Meetings. Regular meetings of the Board of Directors may be held at such
time and place as shall be determined from time to time by the Board, but such meetings shall be held at least
once every six (6) months.
Section 3. Special Meetings. Special meetings of the Board of Directors may be called by the
President on three (3) days notice to each director given by regular first class or electronic mail, in person, by
telephone, by facsimile transmission, which notice shall state the time, place, and purpose of the meeting.
Special meetings of the Board of Directors shall be called by the President, Vice President, Secretary, or
Treasurer in like manner and on like notice on the written request of at least two (2) directors.
Section 4. Waiver of Notice. Any director may, at any time, in writing, waive notice of any
meeting of the Board, and such waiver shall be deemed equivalent to the giving of such notice. Attendance
by a director at any meeting of the Board shall also constitute a waiver of notice by him or her of the time and
place of such meeting. If all directors are present at any Board meeting, no notice shall be required and any
business may be transacted at such meeting.
Section 5. Quorum of Board of Directors. At all meetings of the Board of Directors, a
Majority of the directors shall constitute a quorum for the transaction of business, and the votes of a Majority
of the directors present at a meeting at which a quorum is present shall constitute the decision of the Board of
Directors. A meeting at which a quorum is initially present may continue to transact business,
notwithstanding the withdrawal of directors, if any action taken is approved by at least a Majority of the
required quorum for that meeting. If any meeting cannot be held because a quorum is not present, a Majority
of the directors who are present at such meeting may adjoin the meeting to a time not less than five (5) nor
more than thirty (30) days from the time that the original meeting was called. At such adjourned meeting at
which a quorum is present, any business which might have been transacted at the meeting originally called
may be transacted without further notice.
Section 6. Open Meetings. Board meetings need not be open to all members. However, if
the Board permits members to attend Board meetings, then members other than directors may not
participate in any discussion or deliberation unless expressly so authorized by the Board.
Notwithstanding the above, the Board may adjourn a meeting and reconvene in executive session to
discuss and vote upon personnel matters, litigation in which the Association is or may become involved,
and orders of business of a similar nature. The nature of any and all business to be considered in
( I executive session shall fist be announced in open session. The Board may order the removal of any
meeting guest who, in the Board's opinion, either disrupts the conduct of business at the meeting or fails
to leave the meeting upon request after an announcement of reconvening in executive session.
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Section 7. Action Without a Meeting. Any action by the Board of Directors required or
permitted to be taken at any meeting may be taken without a meeting if a Majority of the directors consent to
such action in writing, sent via hand delivery, facsimile, regular fist class or electronic mail. Such written
consents must describe the action taken and be signed by no fewer than a Majority of the directors and such
written consent or consents shall be filed with the minutes of the Board of Directors.
Section 8. Telephonic Participation. One or more directors may participate in and vote during
any regular or special meeting of the Board by telephone conference call or similar communication
equipment by means of which all persons participating in the meeting can hear each other at the same time,
and those directors participating by telephone shall be deemed to be present at such meeting for quorum and
other purposes. Any such meeting at which a quorum participates shall constitute a regular meeting of the
Board.
- Powers and Duties.
Section 1. Powers and Duties. The Board of Directors shall manage the affairs of the
Association and shall have all the powers and duties necessary for the administration of the Community and
may do all such acts and things as are not by the Declaration, the Articles of Incorporation, or these Bylaws
directed to be done and exercised exclusively by the members. In addition to the duties imposed by these
Bylaws or by any resolution of the Association that may hereafter be adopted, the Board of Directors shall
have the power to and shall be responsible for the following, in way of explanation, but not limitation:
- preparing and adopting of an annual budget, in which there shall be established the
contribution of each Owner to the Common Expenses;
- making assessments to defray the Common Expenses, establishing the means and methods
of collecting such assessments, and establishing the period of the installment payments of the annual
assessment;
- providing for the operation, care, upkeep, and maintenance of all of the areas which are the
maintenance responsibility of the Association;
- designating, hiring, and dismissing the personnel necessary for the operation of the
Association and the maintenance, repair, and replacement of the Common Property, Association property
and, where appropriate, providing for the compensation of such personnel and for the purchase of equipment,
supplies, and material to be used by such personnel in the performance of their duties;
- collecting the assessments, depositing the proceeds thereof in a financial depository or
institution which it shall approve, or otherwise investing the proceeds in accordance with any limitations set
forth in O.C.G.A. § 14-3-302,and using the proceeds to administer the Association;
- making and amending rules and regulations and imposing sanctions for violation thereof,
including, without limitation, reasonable monetary fines;
- opening of bank or other financial accounts on behalf of the Association and designating the
signatories required;
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- making or contracting for the making of repairs, additions, and improvements to, or
alterations of the Common Property in accordance with the other provisions of the Declaration and these
Bylaws, after damage or destruction by fire or other casualty;
- enforcing by legal means the provisions of the Declaration, these Bylaws, and the rules and
regulations adopted by it, and bringing any proceedings which may be instituted on behalf of or against the
Owners concerning the Association;
- obtaining and carrying insurance against casualties and liabilities, as provided in the
Declaration. and paying the premium cost thereat
- paying the costs of all services rendered to the Association or its members and not directly
chargeable to specific Owners;
- keeping books with detailed accounts of the receipts and expenditures affecting the
Association and its administration, specifying the maintenance and repair expenses and any other expenses
incurred; and
- contracting with any Person for the performance of various duties and functions. The Board
shall have the power to enter into common management agreements with trusts, condominiums or other
associations or corporations. Any and all functions of the Association shall be fully transferable by the
Board, in whole or in part, to any other entity.
Section 2. Management Agent. The Association may, but shall not be required to, hire a
professional management agent or agents, at a compensation established by the Board, to perform such duties
and services as the Board of Directors shall authorize. The Declarant or an affiliate of the Declarant may be
employed as managing agent or manager. The Board shall use reasonable efforts in any management
contract to provide for termination of such contract with or without cause and without penalty, upon no more
than thirty (30) days written notice, and for a term not in excess of one (1) year.
Section 3. Borrowing. The Board of Directors shall have the power to borrow money for the
purpose of maintenance, repair, restoration or improvement of the Common Property and facilities without
the approval of the members of the Association; the Board shall also be authorized to borrow money for other
purposes; provided, however, the Board shall obtain membership approval in the same manner as provided
for special assessments if the proposed borrowing is for the purpose of modifying, improving, or adding
amenities to the Community or the total amount of such borrowing exceeds or would exceed ten thousand
($10,000.00) dollars outstanding debt at any one time.
Section 4. Liability and Indemnification of Officers, Directors and Committee Members. The
Association shall indemnify every officer, director, and committee member (including directors, officers, and
committee members appointed by Declarant during the Declarant Control Period) against any and all
expenses, including attorney's fees, reasonably incurred by or imposed upon such officer, director or
committee member in connection with any action, suit, or other proceeding (including settlement of any such
action, suit, or proceeding, if approved by the then Board of Directors) to which he or she may be made a
party by reason of being or having been an officer, director or committee member, whether or not such
person is an officer, director or committee member at the time such expenses are incurred subject to the
limitation below. The officers, directors and committee members shall not be liable for any mistake of
judgment, negligent or otherwise, or for injury or damage caused by any such officer, director or committee
member in the performance of his or her duties, except for his or her own individual willful misfeasance or
malfeasance. The Association, in determining whether or not to indemnify a director, officer or committee
member, shall not impute knowledge to said director, officer or committee member from any source
( I whatsoever; rather, any such determination shall be based on the actual knowledge of the director, officer or
committee member. The officers, directors and committee members shall have no personal liability with
respect to any contract or other commitment made by them, in good faith on behalf of the Association
(except to the extent that such officers, directors or committee members may also be members of the
Association), and the Association shall indemnify and forever hold each such officer, director or committee
member free and harmless against any and all liability to others on account of any such contract or
commitment. Any right to indemnification provided for herein shall not be exclusive of any other rights to
which any officer, director or committee member or former officer or director, may be entitled. The
Association shall maintain, as a Common Expense, adequate general liability and, if obtainable, officers' and
directors' liability insurance to fund this obligation, and the insurance shall be written as provided in the
Declaration.
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- Committees.
Section 1. Nominating Committee. Pursuant to Section 4 of Part A of this Article, there may
be a Nominating Committee appointed to perform the functions specified in Section 4 of Part A of this
Article.
Section 2. Architectural Control Committee. The Board may establish an Architectural
Control Committee for the purpose of establishing and maintaining architectural standards in the Community
as provided in the Declaration.
Section 3. Other Committees. There shall be such other committees as the Board shall
determine with the powers and duties that the Board shall authorize.
Section 4. Service on Committees. Unless otherwise provided in these Bylaws or in the
resolution authorizing a particular committee, the members of any committee shall be appointed by the
President and shall serve at the pleasure of the Board of Directors. Any committee member may be removed
with or without cause at any time and with or without a successor being named.
Article IV
Officers
Table of Contents
Section 1. Designation. The principal officers of the Association shall be the President, the
Vice President, the Secretary and the Treasurer. The Board of Directors may appoint one (1) or more
Assistant Treasurers, Assistant Secretaries, and such other subordinate officers as in its judgment may be
necessary. Any assistant or subordinate officers shall not be required to be members of the Board of
Directors. Except for the offices of Secretary and Treasurer, which may be held by the same person, no
person may hold more than one (1) office. The President and Treasurer shall be elected from among the
members of the Board of Directors.
Section 2. Election of Officers. Except during the Declarant Control Period, the officers of the
Association shall be elected annually by the Board of Directors at the first meeting of the Board following
each annual meeting of the members and shall hold office at the pleasure of the Board of Directors and until a
successor is elected.
Section 3. Removal of Officers. Upon the affirmative vote of a Majority of the members of
the Board of Directors, any officer may be removed, either with or without cause, and a successor may be
elected.
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Section 4. Resignation. Any officer may resign at any time by giving written notice to the
Board of Directors, the President, or the Secretary. Such resignation shall take effect on the date of the
receipt of such notice or at any later time specified therein, and unless otherwise specified therein, the
acceptance of such resignation shall not be necessary to make it effective.
Section 5. Vacancies. A vacancy in any office arising because of death, resignation, removal,
or otherwise may be filled by the Board of Directors for the unexpired portion of the term.
Section 6. President. The President shall be the chief executive officer of the Association and
shall preside at all meetings of the members and of the Board of Directors. The President shall have all the
general powers and duties which are incident to the office of the president of a corporation organized under
the Georgia Nonprofit Corporation Code, including, but not limited to, the power to appoint committees from
among the members from time to time as he or she may in his or her discretion decide is appropriate to assist
in the conduct of the affairs of the Association.
Section 7. Vice President. The Vice President shall act in the President's absence and shall
have all powers, duties, and responsibilities provided for the President when so acting.
Section 8. Secretary. The Secretary shall keep the minutes of all meetings of the members and
of the Board of Directors and shall have charge of such books and papers as the Board of Directors may
direct, and shall, in general, perform all duties incident to the office of the secretary of a corporation
organized under Georgia law.
Section 9. Treasurer. The Treasurer shall have the responsibility for the Association's funds
and securities and shall be responsible for keeping full and accurate financial records and books of account
showing all receipts and disbursements, for preparing all required financial statements and tax returns, and for
the deposit of all monies and other valuable effects in the name of the Association or the managing agent in
such depositories as may from time to time be designated by the Board of Directors. The Treasurer shall be
responsible for the preparation of the budget as provided in the Declaration. The Treasurer may delegate all
or a part of the preparation and notification duties associated with the above responsibilities to a management
agent.
Section 10. Other Officers. Other offices may be created by the Board, and the Board members
which hold such offices shall have such titles and duties as are defined by the Board.
Section 11. Agreements. Contracts, Deeds, Leases, Etc. All agreements, contracts, deeds,
leases, checks, promissory notes, and other instruments of the Association shall be executed by at least two
(2) officers or by such other person or persons as may be designated by resolution of the Board of Directors.
Article V
Rule making and Enforcement
Table of Contents
Section 1. Authority and Enforcement. The Community shall be used only for those uses and
purposes set out in the Declaration. The Board of Directors shall have the authority to make, modify, repeal
and enforce reasonable rules and regulations governing the conduct, use, and enjoyment of Lots and the
Common Property; provided, however, copies of all such rules and regulations shall be furnished to all
Owners and Occupants. Any rule or regulation may be repealed by the affirmative vote or written consent of
a Majority of the Total Association Vote at an annual or special meeting of the membership. Every Owner
and Occupant shall comply with the Declaration, Bylaws and rules and regulations of the Association, and
any lack of compliance therewith shall entitle the Association and, in an appropriate case, one (1) or more
aggrieved Lot Owners, to take action to enforce the terms of the Declaration, Bylaws or rules and regulations.
The Board shall have the power to impose reasonable fines, which shall constitute a lien upon the
Owner's Lot, and to suspend an Owner's right to vote or to use the Common Property for violation of any
duty imposed under the Declaration, these Bylaws, or any rules and regulations duly adopted hereunder;
provided, however, nothing herein shall authorize the Association or the Board of Directors to limit ingress
and egress to or from a Lot. In the event that any Occupant of a Lot violates the Declaration, Bylaws, or a
rule or regulation and a fine is imposed, notice of such violation shall be sent to the Owner and the Occupant,
and the fine shall first be assessed against such Occupant; provided, however, if the fine is not paid by the
Occupant within the time period set by the Board, the Owner shall pay the fine upon notice from the
Association, and the fine shall be an assessment and a lien against the Lot until paid. The failure of the Board
to enforce any provision of the Declaration, Bylaws, or any rule or regulation shall not be deemed a waiver of
the right of the Board to do so thereafter.
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Section 2. Fining and Suspension Procedure. The Board shall not impose a fine or suspend the
right to vote or to use the Common Property (unless an Owner is shown on the books or management
accounts of the Association to be more than thirty (30) days delinquent in any payment due the Association in
which case such suspensions shall be automatic; provided further, however, suspension of common utility
services shall require compliance with the provisions of the Declaration, where applicable) unless and until
notice of the violation is given as provided in subsection 2(a) below. Any such fine or fines may be effective
or commence upon the sending of such notice or such later date as may be set forth in such notice,
notwithstanding the violator's right to request a hearing before the Board to challenge such fine under
subsection 2(b) below.
- Notice .If any provision of the Declaration or Bylaws or any rule or regulation of the
Association is violated, the Board shall serve the violator with written notice sent certified mail, return receipt
requested, which shall state: (i) the nature of the alleged violation; (i) the proposed sanction to be imposed;
(iii) a statement that the violator may challenge the fact of the occurrence of a violation, the proposed
sanction, or both, by written challenge and written request for a hearing before the Board, which request must
be received by the Board within ten (10) days of the date of the notice; (iv) the name, address, and telephone
number of a person to contact to challenge the proposed action. If a timely challenge is made and the
violation is cured within ten (10) days of the date of the notice, the Board, in its discretion, may, but is not
obligated to, waive any sanction or portion thereof. In the event of a continuing violation, each day the
violation continues or occurs again constitutes a separate offense, and fines may be imposed on a per diem
basis without further notice to the violator.
- Hearing. If the alleged violator timely challenges the proposed action, a hearing before the
Board of Directors shall be held in executive session affording the violator a reasonable opportunity to be
heard. The hearing shall be set at a reasonable time and date by the Board, and notice of the time, date
(which shall be not less than ten (10) days from the giving of notice without the consent of the violator), and
place of the hearing and an invitation to attend the hearing and produce any statements, evidence, and
witnesses shall be sent to the alleged violator. Proof of such notice shall be placed in the minutes of the
meeting. Such proof shall be deemed adequate if a copy of the notice, together with a statement of the date
and manner of delivery, is entered by the officer or director who delivered such notice. The notice
requirement shall be deemed satisfied if the violator appears at the meeting. The minutes of the meeting shall
contain a written statement of the results of the hearing and the sanction, if any, imposed. This Section shall
be deemed complied with if a hearing is held and the violator attends and is provided an opportunity to be
heard, notwithstanding the fact that the notice requirements contained herein are not technically followed.
Section 3. Additional Enforcement Rights. Notwithstanding anything to the contrary herein
f contained, the Association, acting through its Board of Directors, may elect to enforce any provision of the
( L.I Declaration, the Bylaws, or the rules and regulations by self-help (specifically including, but not limited to,
the towing of vehicles that are in violation of parking rules and regulations) or by suit at law or in equity to
enjoin any violation or to recover monetary damages or both without the necessity for compliance with the
procedure set forth in Section 2 of this Article. In any such action, to the maximum extent permissible, the
Owner or Occupant responsible for the violation for which abatement is sought shall pay all costs, including
reasonable attorney's fees actually incurred.
The Association or its duly authorized agent shall have the power to enter a Lot or upon any portion
of the Common Property to abate or remove, using such force as may be reasonably necessary, any structure,
thing or condition which violates the Declaration, the Bylaws, or the rules and regulations; provided,
however, written notice shall be given to the Owner of the Lot at least two (2) days prior to the time that any
items of construction are altered or demolished. All costs of self-help, including reasonable attorney's fees,
shall be assessed against the violating Owner and shall be collected as provided herein for the collection of
assessments.
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Article VI
Miscellaneous
Table of Contents
Section 1. Notices.
- Method of Giving Notice. Unless otherwise prohibited in these Bylaws, all notices,
demands, bills, statements, or other communications shall be in writing and shall be given via:
- Personal delivery to the addressee; or
- United States mail, first class, postage prepaid; or
- Electronic mail; or
- Facsimile; or
- A secure web site, provided that notice shall be deemed given via web site only upon
proof that the addressee has retrieved the message.
- Addressee. Notice sent by one of the methods described in subparagraph (a) above shall be
deemed to have been duly given:
- If to a Lot Owner, at the address, electronic mail address or facsimile number which
the Owner has designated in writing and filed with the Secretary, or if no such address has been
designated, at the address of the Lot of such Owner;
- If to an Occupant, at the address, electronic mail address or facsimile number which the
Occupant has designated in writing, or if no such address has been designated, at the address of the
Lot occupied; or
- If to the Association, the Board or the managing agent, at the postal address,
facsimile or electronic mail address of the principal office of the Association or the managing
agent, if any, or at such other address as shall be designated in writing and filed with the
Secretary. The Secretary shall promptly provide notice to all Owners of any such change in
address.
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Section 2. Severability. The invalidity of any part of these Bylaws shall not impair or affect in
any manner the validity, enforceability, or effect of the balance of these Bylaws or the Declaration.
Section 3. Captions. The captions herein are inserted only as a matter of convenience and for
reference and in no way define, limit, or describe the scope of these Bylaws or the intent of any provision
thereof.
Section 4. Gender and Grammar. The use of the masculine gender in these Bylaws shall be
deemed to include the feminine gender, and the use of the singular shall be deemed to include the plural
whenever the context so requires.
Section 5. Fiscal Year. The fiscal year of the Association may be set by resolution of the
Board of Directors. In the absence of such resolution by the Board of Directors, the fiscal year shall be the
calendar year.
Section 6. Financial Review. A financial review of the accounts of the Association shall be
performed annually in the manner provided by the Board. However, after having received the Board's
financial review at the annual meeting, the Owners may, by a Majority of the Total Association Vote, require
that the accounts of the Association be audited as a Common Expense by an independent accountant.
Section 7. Conflicts. The duties and powers of the Association shall be those set forth in the
Georgia Nonprofit Corporation Code, the Declaration, these Bylaws, and the Articles of Incorporation,
together with those reasonably implied to affect the purposes of the Association; provided, however, that if
there are conflicts or inconsistencies between the Georgia Nonprofit Corporation Code, the Declaration, these
Bylaws, or the Articles of Incorporation, then the provisions of the Georgia Nonprofit Corporation Code, as
may be applicable, the Declaration, the Articles of Incorporation and these Bylaws, in that order, shall
prevail, and each Owner of a Lot, by acceptance of a deed or other conveyance therefor, covenants to vote in
favor of such amendments as will remove such conflicts or inconsistencies.
Section 8. Amendment. These Bylaws may be amended unilaterally at any time and from time
to time by Declarant (a) if an amendment is necessary to bring any provision into compliance with any
applicable governmental statute, rule, or regulation or judicial determination with which it is in conflict; (b)if
an amendment is necessary to enable any reputable title insurance company to issue title insurance coverage
with respect to the Lots subject to the Declaration; (c) if an amendment is required by an institutional or
governmental lender or purchaser of mortgage loans, including, for example, the Federal National Mortgage
Association or Federal Home Loan Mortgage Corporation, to enable the lender or purchaser to make or
purchase Mortgage loans on the Lots subject to the Declaration; or (d) if an amendment is necessary to enable
any governmental agency or reputable private insurance company to insure or guarantee Mortgage loans on
the Lots subject to the Declaration. Furthermore, until one hundred percent (100%) of the Community has
been developed and conveyed to Owners in the normal course of development and sale, Declarant may
unilaterally amend these Bylaws for any other purpose. Notwithstanding the foregoing provisions, any such
amendment shall not materially adversely affect the substantive rights of any Owner, nor shall it adversely
affect title to any Lot without the consent of the affected Owner.
In addition to the above, these Bylaws may be amended upon the affirmative vote or written consent,
or any combination of affirmative vote and written consent, of Owners holding at least two-thirds (213) of the
eligible vote of the Association, plus the consent of the Declarant (until one hundred percent (100%) of the
Community has been developed and conveyed to Owners in the normal course of development and sale).
Amendments to these Bylaws shall become effective upon recordation, unless a later effective date is
specified in the amendment. No provision of these Bylaws which reserves or grants special rights to the
Declarant shall be amended without the Declarant's prior written consent so long as the Declarant owns any
property in the Community primarily for development and/or sale.
Any action to challenge the validity of an amendment adopted under this Section must be brought
within one (1) year of the amendment's effective date. No action to challenge any such amendment may be
brought after such time.
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Section 9. Books and Records.
- All members of the Association and any institutional holder of a first Mortgage shall be
entitled to inspect the following records at a reasonable time and location specified by the Association, upon
written request at least five (5) days before the date on which the member wishes to inspect and copy:
- its Articles or restated Articles of Incorporation and all amendments to them
currently in effect;
- its Bylaws or restated Bylaws and all amendments to them currently in effect;
- resolutions adopted by either its members or Board of Directors increasing or
decreasing the number of directors or the classification of directors, or relating to the characteristics,
qualifications, rights, limitations, and obligations of members or any class or category of members;
- resolutions adopted by either its members or Board of Directors relating to the
characteristics, qualification, rights, limitations, and obligations of members or any class or category
of members;
- the minutes of all meetings of members and records of all actions approved by the
members for the past three (3) years;
- all written communications to members generally within the past three (3) years,
including the financial statements furnished for the past three (3) years;
- a list of the names and business or home addresses of its current directors and
officers; and
- its most recent annual report delivered to the Secretary of State.
- A member may inspect and copy the following records upon written notice at least five (5)
business days before the date on which the member wishes to inspect and copy only if the member's demand
is made in good faith and for a proper purpose that is reasonably relevant to the members legitimate interest
as a member; the member describes with reasonable particularity the purpose and the records the member
desires to inspect; the records are directly connected with this purpose; and the records are to be used only for
the stated purpose:
- excerpts from minutes of any Board meeting, records of any action of a committee
of the Board while acting in place of the Board on behalf of the Association, minutes of any meeting
of the members, and records of action taken by the members or the Board without a meeting, to the
extent not subject to inspection under subsection 9(a);
- accounting records of the Association; and
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- the membership list only if for a purpose related to the member's interest as a
member. Without the consent of the Board, a membership list or any part thereof may not be: used
to solicit money or property unless such money or property will be used solely to solicit the votes of
the members in an election to be held by the Association; used for any commercial purpose; or sold
to or purchased by any person.
The Association may impose a reasonable charge, covering the cost of labor and material, for copies
of any documents provided to the Member.
Notwithstanding anything to the contrary, the Board may lit or preclude member inspection of
confidential or privileged documents, including attorney/client privileged communications, executive session
meeting minutes, and financial records or account of other members. Minutes for any Board or Association
meetings do not become effective and an official Association record until approved by the Board or
Association membership, as applicable, at a subsequent meeting.
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