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The Gates at Parkside Village
HOA Board Meeting
Thursday, March 14, 2024
Board Members Present: Belinda Fleming, President; Rick Dorl, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
The next removal of old roofs and gutters and the installation of the new ones is scheduled for April. This is buildings 616-622, 608-612, and 1221-1229.
Board discussed budget for tree replacement project. This was tabled until April meeting, when it will be discussed further.
B. Owner and Resident Concerns
All current homeowner and resident maintenance requests are complete.
C. Other Items and Administrative Issues
Board discussed current procedure and possible changes for monitoring past-due HOA fees.
It is the understanding of the Board that a unit is currently in foreclosure and scheduled for auction. Belinda is consulting with attorney Rich Caperolla on Board rights and responsibilities.
The next newsletter will include a reminder for homeowners of important by-laws, such as parking and signage.
Board discussed Article 11 of the By-Laws, dealing with general assessment charge for new owners. Discussion to be continued at next meeting.
Board passed a resolution appointing Dave Goeppner as Finance Committee Chair. Goeppner will give periodic updates to Board on the financial status of The Gates.
Meeting concluded at 3:45. Next meeting to be held April 23rd, at 3:00.
The Gates at Parkside Village
HOA Board Meeting
Wednesday, February 14, 2024
Board Members Present: Belinda Fleming, President; Rick Dorl, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Removal of old roofs and gutters and the installation of the new ones continue as scheduled.
Northwest Exterminating to replace critter barriers, which were inadvertently removed during the recent roof replacement. HOA to be billed by Northwest.
Findley Roofing came on site to investigate roof leaks in two units. Board awaiting results.
Retention pond clearing complete.
B. Owner and Resident Concerns
Board discussed possible remedies for two units, 630 and 634, (with new roofs) recently experiencing ceiling damage, possibly due to roof leaks. Also, a leak in a unit (612) that has not been re-roofed.
C. Other Items and Administrative Issues
Board discussed current procedure for monitoring past-due HOA fees.
Board discussed needed steps when a unit goes into foreclosure.
Board discussed procedure for acceptance and retention of contracts and other legal documents.
Meeting concluded at 4:45. Next meeting to be held March 14th, at 3:00.
The Gates at Parkside Village
HOA Board Meeting
Wednesday, January 17, 2024
Board Members Present: Belinda Fleming, President; Rick Dorl, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 AM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Removal of old roofs and gutters and the installation of the new ones continue as scheduled.
Northwest Exterminating investigating removal of critter barriers, which were inadvertently removed during the recent roof replacement.
Sentry Roofing will come on site to investigate roof leaks in two units.
Board approved resident communication regarding gas regulators, water pressure regulators, and aging water heaters.
B. Owner and Resident Concerns
C. Other Items and Administrative Issues
Board discussed implementing notice/ticketing program for covenant violations.
Board discussed one resident situation involving late monthly dues. Board will continue to monitor.
Going forward, quarterly newsletter will be distributed via email.
Meeting concluded at 4:37. Next meeting to be held February 14th, at 4:00.
2023 Board Meeting Notes
The Gates at Parkside Village
HOA Board Meeting
Thursday, November 30, 2023
Board Members Present: Belinda Fleming, President; Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 11:00 AM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Removal of old roofs and gutters and the installation of the new ones continue as scheduled.
Perimeter tree reserve account set up and funded with $10,000. Primary purposes is to replace all Leyland cypress.
B. Owner and Resident Concerns
Board approved special request to install gutters over a deck where not installed originally.
C. Other Items and Administrative Issues
Annual meeting to be held on Monday, December 11, at 7:00 PM, at Grace Church.
Owner of Unit 1227, with deck needing attention, has been contacted and indicated repairs will be made.
Board reviewed agenda and hand-outs for Annual Meeting, to be held on Monday, December 11, 2023.
Meeting concluded at 11:45.
The Gates at Parkside Village
HOA Board Meeting
Thursday, November 2, 2023
Board Members Present: Belinda Fleming, President; Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 3:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Removal of old roofs and gutters and the installation of the new ones continue as scheduled.
Caldwell Tree Care preparing a quote for needed issues, such as stump grinding and replacement.
B. Owner and Resident Concerns
Board purchasing parking ticket forms to be used if/when cars are illegally parked.
C. Other Items and Administrative Issues
Annual meeting to be held on Monday, December 11, at 7:00 PM, at Grace Church.
Next Meeting
Meeting concluded at 3:30. The next meeting will be held on Thursday, November 30th, at 3:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, September 28, 2023
Board Members Present: Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Removal of old roofs and gutters and the installation of the new ones began as scheduled.
Board decided to set up an accrual account for tree replacement, as needed in the coming years.
A leak in the irrigation system was discovered near Building 616 – 622. This will be repaired soon.
B. Owner and Resident Concerns
C. Other Items and Administrative Issues
Fall newsletter to go out this month. Will highlight two open Board positions and responsibilities. Also, projects scheduled for 2024.
Next Meeting
Meeting concluded at 4:40. The next meeting will be held on Thursday, November 2nd, at 4:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, August 24, 2023
Board Members Present: Belinda Fleming, President; Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Weather permitting, the removal of the old roofs and gutters and the installation of the new ones will occur as follows:
Units 630-640: Roofs on Monday, September11 and Tuesday the 12th. Gutters on Thursday the 14th.
Units 617-623: Roofs on Monday, September 18 and Gutters on Wednesday the 20th.
Units 607-613: Roofs on Monday, September 25 and Gutters on Wednesday the 27th.
Notices and instructions will be distributed in the next few days.
Board obtaining another quote (from Top Tier Trees) for treating the canker present in some of the Leyland Cypress trees.
B. Owner and Resident Concerns
Board approved request to add a “Home Available” and “No Solicitation” sign at the entrance to The Gates.
C. Other Items and Administrative Issues
Fall newsletter to go out in October. Will highlight two open Board positions and responsibilities. Also, projects scheduled for 2024.
Next Meeting
Meeting concluded at 4:40. The next meeting will be held on Thursday, September 28th, at 4:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, July 27, 2023
Board Members Present: Belinda Fleming, President; Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Roof replacement will begin in September of this year. Meeting with Findlay Roofing scheduled for August 11th, at 2:00 PM, to discuss roof color, gutter color, and other details.
Arborist will be scheduled to look at trees possibly needing treatment.
B. Owner and Resident Concerns
Board received a request to consider the addition of a “Home Available” or “For Sale” sign at the entrance to The Gates. Board discussed and will continue discussion at next meeting.
C. Other Items and Administrative Issues
Board discussed the potential for an increase in insurance premiums of between 10 and 30 percent. Board discussed possible strategies to deal with an increase.
Next Meeting
Meeting concluded at 4:30. The next meeting will be held on Thursday, August 24th, at 4:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, June 29, 2023
Board Members Present: Belinda Fleming, President; Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Masonry repairs continue.
Pressure washing will begin soon.
Roof replacement will begin in August of this year. Details to be included in Q2 newsletter.
First phase of painting wrapping up. Second phase to begin in 2024. Details will be communicated to residents in Q2 newsletter.
Some decks are peeling and in need of repair. Sentry Management will reach out to residents who need to take action.
B. Owner and Resident Concerns
Board continues to receive complaints about residents not picking up after their dogs. Board authorized Sentry Management to impose a $150 fine on residents in violation of the policy.
Board was approached with a request for the installation of a “little library” near the gazebo. Board has given conditional approval.
C. Other Items and Administrative Issues
Next Meeting
Meeting concluded at 4:45. The next meeting will be held on Thursday, July 27th, at 4:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, June 1, 2023
Board Members Present: Belinda Fleming, President; Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management; Bob Wanex, Gates Resident
The meeting was called to order at 4:09 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Shutter repair project to begin soon.
Masonry repairs continue.
Pressure washing will begin soon.
Roof replacement will begin in August of this year.
First phase of painting began May 8th.
B. Owner and Resident Concerns
Board discussed recent incident with homeless individual sleeping in the gazebo. The next newsletter will contain advice on how to remain safe should this happen again.
In response to an inquiry from a homeowner, the Board discussed the HOA assuming responsibility of deck replacement. Currently, the Homeowner is responsible for deck repair and replacement. Board decided any change in this area would not be financial feasible.
C. Other Items and Administrative Issues
Board discussed possible installation of a Pump House Flow Meter with Bob Wanex. Board will conduct further research and discussion before the next meeting.
Next Meeting
Meeting concluded at 5:15. The next meeting will be held on Thursday, June 29th, at 4:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, April 20, 2023
Board Members Present: Belinda Fleming, President; Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:30 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Shutter repair project to begin soon.
Masonry repairs continue.
Pressure washing will begin soon.
Board evaluating quotes for roof replacement project, scheduled to start this year.
First phase of painting will be begin May 8th.
B. Owner and Resident Concerns
One resident reported a leak over a front window. Repair has been made.
C. Other Items and Administrative Issues
Paramount Plumbing performed backflow test on water pump.
Board discussed the need for the phone currently installed in the pump house.
Landscaping committee collected almost $3,000 in annual donation drive.
Next Meeting
Meeting concluded at 5:15. The next meeting will be held on Thursday, June 1st, at 4:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, March 30, 2023
Board Members Present: Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Shutter repair project to begin soon.
Broken gazebo light to be replaced in April.
Masonry repairs continue.
Pressure washing will begin soon.
Fertilizing of community trees approved by Board. ArborGuard is the vendor.
Board obtaining quotes for roof replacement project, scheduled to start this year.
B. Owner and Resident Concerns
A gutter will be added to the roof over the deck of Unit 575.
C. Other Items and Administrative Issues
Next Meeting
Meeting concluded at 4:38. The next meeting will be held on Thursday, April 20th, at 4:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, February 23, 2023
Board Members Present: Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Board continues due diligence on two painting vendors, Five Star Painting, and Dixon Painting.
Shutter repair project will begin mid-March.
Gazebo lights need repair and/or replacement. Board obtaining estimates.
Masonry repairs continue.
Pressure washing will begin soon.
B. Owner and Resident Concerns
Some residents have requested the addition of street numbers on the rear of the buildings, to aide in package delivery. Board discussing project with several possible vendors.
C. Other Items and Administrative Issues
Board continued discussion of Pump Station Flow Meter installation and associated cost. Vendor working on revised quote.
Q1 Newsletter out soon.
Next Meeting
Meeting concluded at 4:30. The next meeting will be held on Thursday, March 30th, at 4:00 PM, online.
The Gates at Parkside Village
HOA Board Meeting
Thursday, January 26, 2023
Board Members Present: Belinda Fleming, President; Dave Goeppner, Treasurer; and Don Berry, Secretary.
Others Present: Kirk Aspegren, Sentry Management
The meeting was called to order at 4:00 PM and conducted online.
DISCUSSION ITEMS
A. Property Maintenance Issues
Board received painting quote from Five Star Painting, along with that of Dixon Painting, and continues due diligence on the best vendor.
Several shutters are in need of repair. Board arranging for an evaluation. This expense is a previously budgeted item.
Recent cold weather may have damaged some of the landscaping. Board, along with maintenance crew, will evaluate as weather warms.
B. Owner and Resident Concerns
Board discussed prowlers recently caught on video trying to enter locked cars. Residents urged to remain vigilant.
C. Other Items and Administrative Issues
Board discussed Pump Station Flow Meter installation and associated cost of approximately $20,000.
Next Meeting
Meeting concluded at 4:30. The next meeting will be held on Thursday, February 23rd, at 4:00 PM, online.
News from January 2022
NEW Initiation fee is now $1500 – not $500 as referenced in the Covenants.
Archive Past Minutes
2022 Meeting Minutes
2018 Meeting Minutes
2017 Meeting Minutes
2015 Meeting Minutes
2013-2014 Meeting Minutes